Digital Enterprise Privacy Statement


The Digital Enterprise programme is a business support programme, that provides advice and grant funding to businesses that have been trading for more than three years. The programme is co-ordinated and delivered by Leeds City Council (‘the Council’) and funded by the UK Government through the UK Shared Prosperity Fund received from the West Yorkshire Combined Authority (‘the Combined Authority’). Remaining funding is provided by private organisations.

Under the Funding Agreement for the delivery of, UK Shared Prosperity Funding IP2 Local Business, Digital Enterprise 3 Programme, Leeds City Council is the recipient of the Grant. It is required to monitor and evaluate the delivery of the programme and grant allocation.

Data Controller

Leeds City Council is the Data Controller of the programme. It is responsible for management of the and delivery of the programme . It will use Personal Data collected for the purpose of assessing the Grant Recipient’s compliance with their obligations under this Funding Agreement. The Council will share some information with the Combined Authority for monitoring and evaluation purposes.

Why do we collect your data?

Leeds City Council is required to collect personal data for the purpose of assessing eligibility onto the programme and for the assessment and monitoring to determine the level of assistance received, and for conducting monitoring and evaluation activities.

The information you provide to us under the Digital Enterprise Programme will be used to facilitate the services we provide to your business, and to assist us with record keeping, statistical and research purposes, statutory purposes and to facilitate ongoing communication.

Leeds City Council may use the information you provide to contact you in order to keep you informed of services and business support that may be of interest to you and your business.

What personal data will be collected?

Depending on the nature of activities of the UKSPF funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:

  • Name of contact point within a business (in some cases property owner) engaged with or individual engaged with;
  • Address (Business/Personal where applicable)
  • Postcode
  • Phone number
  • Email address
  • Ethnicity
  • Disability
  • Gender
  • Labour market status prior to receiving support and 6 months after receiving support
  • Duration of support
  • Intensity of support
  • Pay details

We may collect other routine business data such as turnover, employee number and other information as part of the registration / application process.

Legal basis for processing

Leeds City Council will be processing personal data in the ERDF programme according to the following lawful basis:

  • Article 6(1)(e) of the EU General Data Protection Regulation (GDPR) –

‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’.

The lawful basis for controlling or processing `special category’ data under ERDF is:

  • Article 9(2)(g) GDPR –

“processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.”

The lawful basis for processing communication of marketing materials is:

  • Article 6 (1)(a) GDPR

“processing shall be lawful only if the data subject has given consent to the processing of his or her personal data for one or more specific purposes”.

How will your information be used?

The information we collect from you will be used to assess your eligibility onto the programme and for the purposes defined above, as well as to evaluate this project and to report to the Combined Authority for monitoring and evaluation purposes.

Who will we share your information with?

Leeds City Council is required to share some of your information with the Combined Authority, who may also need to share it with government departments, where this is necessary, for the purpose of the UK Shared Prosperity Fund: Evaluation or other matters directly relating to the evaluation of the programme.

The Council will also share aggregated special category data on ethnicity and disability with the Combined Authority in order to report on achieving objectives in relation to equality diversity and inclusivity of the communities we serve.

All of the data shared with the Combined Authority will not be identifiable and cannot be linked back to you.

In addition to sharing your data with the Combined Authority, the Council will share some of information you provide with its funders and organisations delivering services on its behalf (these are listed below). The purpose of sharing your data is to deliver the programme, to increase your businesses enterprise prospects and to measure the impact and success of the project.

The full list of organisations are:

  • City of Bradford Metropolitan District Council
  • Calderdale Metropolitan Borough Council
  • Kirklees Council
  • Leeds City Council
  • Wakefield Council
  • West Yorkshire Combined Authority

Any sharing with third parties is subject to robust information sharing arrangements under the contracts / or Funding Agreements.

How will your data be stored?

Information you provide will be stored securely and retained for a period of 10 years from the end of the programme (until 2035 subject to any reviews) in accordance with Leeds City Council Retention and Destruction Schedule.

Individual’s rights

The data collected is your personal data, and you have the right, subject to lawful data requirements:

  • to see what data we have about you;
  • to ask us to stop using your data;
  • to ask us to delete your data, or to correct your data if there is no longer a justification to process it;
  • to lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law.

Further information about your Individual Rights under the GDPR is available at:

Automated decision making

Your personal data will not be subjected to automated decision making.

Transfer of data outside the UK

Leeds City Council will not transfer personal data outside the European Union, to third countries or international organisations.

Contact details

If you would like further information about the programme please direct your query to:

Leeds City Council
Digital Enterprise Team
Phone: 0113 336 8614


The Council’s Corporate Privacy Notice is available at:

Leeds City Council Data Protection Officer

Aaron Linden
Head of Information Management and Governance – Data Protection Officer
Leeds City Council
Merrion House
110 Merrion Way

Our Partners and Funders

Digital Enterprise is funded by the UK Government and supported by the following organisations