Digital Enterprise/Leeds City Council takes its obligations under the Data Protection Act very seriously. The information you provide on your registration form will be subject to rigorous measures and procedures to make sure that it cannot be seen, accessed or disclosed to anyone who should not see it.
The Digital Enterprise programme is a business support programme, that provides advice and grant funding to businesses that have been trading for more than three years. The programme is co-ordinated and delivered by Leeds City Council (‘the Council’) and funded by the UK Government through the UK Shared Prosperity Fund received from the West Yorkshire Combined Authority (‘the Combined Authority’). Remaining funding is provided by private organisations.
Under the Funding Agreement for the delivery of, UK Shared Prosperity Funding IP2 Local Business, Digital Enterprise 3 Programme, Leeds City Council is the recipient of the Grant. It is required to monitor and evaluate the delivery of the programme and grant allocation.
Leeds City Council is the Data Controller of the programme. It is responsible for management of the and delivery of the programme . It will use Personal Data collected for the purpose of assessing the Grant Recipient’s compliance with their obligations under this Funding Agreement. The Council will share some information with the Combined Authority for monitoring and evaluation purposes.
Leeds City Council is required to collect personal data for the purpose of assessing eligibility onto the programme and for the assessment and monitoring to determine the level of assistance received, and for conducting monitoring and evaluation activities.
The information you provide to us under the Digital Enterprise Programme will be used to facilitate the services we provide to your business, and to assist us with record keeping, statistical and research purposes, statutory purposes and to facilitate ongoing communication.
Leeds City Council may use the information you provide to contact you in order to keep you informed of services and business support that may be of interest to you and your business.
Depending on the nature of activities of the UKSPF funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:
We may collect other routine business data such as turnover, employee number and other information as part of the registration / application process.
Leeds City Council will be processing personal data in the ERDF programme according to the following lawful basis:
‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’.
The lawful basis for controlling or processing `special category’ data under ERDF is:
“processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.”
The lawful basis for processing communication of marketing materials is:
“processing shall be lawful only if the data subject has given consent to the processing of his or her personal data for one or more specific purposes”.
The information we collect from you will be used to assess your eligibility onto the programme and for the purposes defined above, as well as to evaluate this project and to report to the Combined Authority for monitoring and evaluation purposes.
Leeds City Council is required to share some of your information with the Combined Authority, who may also need to share it with government departments, where this is necessary, for the purpose of the UK Shared Prosperity Fund: Evaluation or other matters directly relating to the evaluation of the programme.
The Council will also share aggregated special category data on ethnicity and disability with the Combined Authority in order to report on achieving objectives in relation to equality diversity and inclusivity of the communities we serve.
All of the data shared with the Combined Authority will not be identifiable and cannot be linked back to you.
In addition to sharing your data with the Combined Authority, the Council will share some of information you provide with its funders and organisations delivering services on its behalf (these are listed below). The purpose of sharing your data is to deliver the programme, to increase your businesses enterprise prospects and to measure the impact and success of the project.
The full list of organisations are:
Any sharing with third parties is subject to robust information sharing arrangements under the contracts / or Funding Agreements.
Information you provide will be stored securely and retained for a period of 10 years from the end of the programme (until 2035 subject to any reviews) in accordance with Leeds City Council Retention and Destruction Schedule.
The data collected is your personal data, and you have the right, subject to lawful data requirements:
Further information about your Individual Rights under the GDPR is available at: https://www.leeds.gov.uk/privacy-statement/privacy-notice.
Your personal data will not be subjected to automated decision making.
Leeds City Council will not transfer personal data outside the European Union, to third countries or international organisations.
If you would like further information about the programme please direct your query to: digitalenterprise@leeds.gov.uk
Leeds City Council
Digital Enterprise Team
Phone: 0113 336 8614
Email: digitalenterprise@leeds.gov.uk
The Council’s Corporate Privacy Notice is available at: https://www.leeds.gov.uk/privacy-statement/privacy-notice.
Leeds City Council Data Protection Officer
Aaron Linden
Head of Information Management and Governance – Data Protection Officer
Leeds City Council
Merrion House
110 Merrion Way
Leeds
LS2 8BB
DPO@leeds.gov.uk
